Constitution

THE DERBY PROBUS CLUB CONSTITUTION

Approved at 2 022 Annual General Meeting

TITLE - The club shall be called "The Derby Probus Club".

AIM: The primary aim of the club is to promote good fellowship.

MEMBERSHIP - Membership shall be open to all professional and business gentlemen resident in or near Derby, who have fully or partially retired from their normal business or profession. An applicant for membership shall be introduced by an existing member, and his application approved   by the Committee. A member leaving the district may retain his membership. The total membership shall be approximately 50. In recognition of a member’s outstanding service to the club, the President on the recommendation of the committee, may confer on them honorary membership. Honorary members shall have the same rights, privileges and obligations as ordinary members but pay no subscriptions.

COMMITTEE – Shall consist of President, Immediate Past President, Secretary, Treasurer and Speakers Officer. The affairs of the Club shall be managed by a Committee consisting of these officers all to be elected at the Annual General Meeting. The President shall automatically retire on completion of one year in post, and shall then become an ex-officio Committee member for the following year unless the other members of the Committee consider and vote for an extension period.   All officers may stand for re-election, but the President may not serve for more than two (2) consecutive years unless the Committee as outlined above vote for an extension. Three members of the Committee shall constitute a quorum, and the Committee shall have power to   co-opt and to appoint one or more Sub-Committees. The Committee shall meet on not less than two occasions during the year.

MEETINGS - An Annual General Meeting (AGM) shall be held no later than the end of April of   each year at such time and place as may be determined by the Committee and at least three weeks’ notice of such meeting shall be given to all members. The Secretary shall call an Extraordinary General Meeting (EGM) on the written request of not less than five members, and shall give all members at least three weeks’ notice of such meeting. Voting at all meetings shall be by show of hands and by ballot if so determined. In the event of an equal division of votes, the President or chair of the Meeting shall have a second or casting vote. Ordinary meetings shall be held on the second Thursday of each month, for fellowship over lunch at a venue and time agreed by the majority of members. Any variation to be notified to all members at least three weeks before coming into effect.

SUBSCRIPTION - The subscription shall be payable in January of each year; the amount being   agreed by the Committee including the Treasurer.New members joining during the year may pay a proportionately less amount at the discretion of the Committee

ACCOUNTS - An Income and Expenditure Account for each calendar year shall be prepared by the Treasurer and presented for approval at the Annual General Meeting, after examination by an examiner   appointed at the previous Annual General Meeting. Banking arrangements will be at the discretion of the Treasurer. Signatures of any two officers from the Treasurer, Secretary and Speakers Officer will be required for cheques but the Treasurer ONLY may conduct internet banking for the club, providing a mandate is signed by at least two signatories or whatever the bank requires.

DATA PROTECTION - Club members details will be stored and processed in accordance with the General Data Protection Regulations.

WEB SITE - The Club will maintain a web site for the information of members and to inform other interested parties.

AMENDMENTS - Any change or addition to the foregoing to be presented in writing to the   Committee, and confirmed by a majority vote at the next AGM.